How Circaidian reads Scoops post-installation reports (and those from OpenSolar, Pylon, and other platforms) to automatically generate compliant NC6, DOW, and ITC forms for Irish solar PV installers.
Every solar installation generates a post-installation report — a document capturing what was installed, where, and by whom. The data in that report is exactly what the NC6 Microgeneration Notification, the Declaration of Works Part 1, and the ITC Part 2 need.
The problem is that this data exists in one format (the survey platform's PDF) and the forms need it in another format (PDF form fields). The translation between the two — re-keying data by hand — is where most of the time goes and most of the errors happen.
Circaidian sits between the survey report and the compliance forms, reading one and generating the other automatically.
Several platforms are used by Irish solar PV installers for post-installation surveys:
Scoops is the most widely used post-installation survey platform among Irish solar installers. It captures a structured set of installation data — customer details, system specification, hardware, photos — and generates a PDF report.
The Scoops report format is well-structured and consistent, which makes it particularly well-suited for automated extraction. When you forward a Scoops PDF to Circaidian, our AI reads the report in its entirety and extracts all the fields needed for the NC6, DOW, and ITC without any manual input.
OpenSolar is a popular solar design and project management platform used internationally, including by some Irish installers. It generates detailed project documentation including as-built reports.
Circaidian can process OpenSolar exports. The data structure differs from Scoops, but our extraction engine handles the variation.
Pylon is a field service management platform used by some Irish solar companies for end-to-end project and survey management. Circaidian processes Pylon PDFs as part of the same workflow.
Some installers use their own Excel or Word templates exported to PDF, or older bespoke systems. Circaidian's AI extraction is platform-agnostic — it reads the content of the PDF, not a specific structured format. As long as the relevant data is in the document, we can extract it.
Here's the core issue: the same data point — say, the panel model "JKM460N-48HL4-MDB" — needs to appear on:
When this is done manually, "JKM460N-48HL4-MDB" gets typed three times. Even a single character error — "JKM460N-48HL4-MBC" instead of "MDB" — means the ITC and NC6 don't match, which can trigger a SEAI query on the grant claim.
Circaidian extracts the model once and populates all three forms from the same verified value. The model is looked up in our hardware library to verify it exists and to retrieve the datasheet values (Voc STC, Isc STC, rated power) needed for the ITC. If the model is not found in our library, we flag it before you generate any forms — rather than silently passing through a wrong model.
The simplest way to use Circaidian is through email ingest:
yourcompany@in.circaidian.comThis means the forms can be ready before you've finished the drive home from the installation.
If the extraction identifies that a required field is absent from the report (for example, the MPRN is not captured in the survey), we flag it on the review screen. You can add the missing data directly in the dashboard before generating the forms. We never silently pass through a blank field.
When a Scoops report arrives, Circaidian's AI engine runs through a structured extraction and verification pipeline:
The AI reads the full text of the PDF and identifies:
The extracted panel model and inverter model are looked up against our hardware datasheet library. We maintain a continuously updated database of:
This lookup populates the technical fields on the ITC automatically — without you needing to open a datasheet.
Before showing you the results, we run 40+ automated checks:
Any check that fails is flagged prominently on the review screen. You see exactly what the issue is and can correct it before generating the forms.
Once you approve the extracted data, Circaidian generates:
Our AI doesn't rely on knowing that a report came from Scoops or OpenSolar. It reads the document and finds the data. This means:
The limitation is the data itself — if your post-installation report doesn't capture the MPRN, we can't invent it. But we'll tell you it's missing.
If you're using Scoops today, you can be generating compliant NC6, DOW, and ITC forms automatically within the same week. The setup is minimal:
Also read: How to automate your entire compliance paperwork workflow →
Circaidian automatically generates your NC6 Microgeneration Notification, Declaration of Works Part 1, and Inspection, Test & Commissioning Part 2 from your Scoops report. One upload, three compliant forms, seconds not hours.
Try the Demo →